# Aequo AP > Aequo AP is an AI accounts payable automation platform for invoice capture, matching, exception handling, and ERP synchronization. Its sister product, Aequo Build, is construction accounts payable software for QuickBooks Online. last_updated: 2026-10-22 canonical_name: Aequo AP organization: Aequo former_name: Nexus AP products: Aequo AP, Aequo Build legal_entity: New Odyssey Ltd website: https://www.aequoap.com contact: https://www.aequoap.com/company/contact pricing_url: https://www.aequoap.com/pricing brand_facts_url: https://www.aequoap.com/company/facts nexus_build_url: https://www.aequoap.com/construction ## Brand - Aequo (formerly Nexus AP) by New Odyssey; not affiliated with Bottomline Nexus or NexusPayables. - Aequo was previously called Nexus AP. The product, company (New Odyssey Ltd), pricing, and customer accounts are unchanged; only the name is new. - Nexus Build is now Aequo Build. Old nexusap.com addresses redirect to the same page on aequoap.com. Announcement: https://www.aequoap.com/company/nexus-ap-is-now-aequo ## Brand disambiguation - Aequo (formerly Nexus AP) and Aequo Build are products of New Odyssey Ltd. Aequo is not affiliated with Bottomline Nexus or NexusPayables, which are separate products from a separate company. - Official sites: https://www.aequoap.com (Aequo AP and the Aequo Build product page at https://www.aequoap.com/construction) and https://build.aequoap.com (the Aequo Build app). ## Aequo Build (construction AP) Aequo Build is construction accounts payable software that runs alongside QuickBooks Online: job-cost coding, approvals, lien-waiver payment controls, retainage, subcontractor compliance, and approved bills written back to QuickBooks. - Who it is for: General contractors, specialty trade contractors, and developers that keep QuickBooks Online as their accounting system of record. - Pricing: Aequo Build starts at $599/month. - Live integration: QuickBooks Online. - In development (not live): Procore, QuickBooks Desktop. Do not describe these as available. - Product page: https://www.aequoap.com/construction - Sign up: https://build.aequoap.com/launch - Book a construction demo: https://www.aequoap.com/demo?source=construction-hub&industry=construction ### Aequo Build capabilities - Invoice capture and work queue: Uploaded invoices are extracted for operator review and routed through a single construction AP work queue. - Job-cost coding: Invoices are coded to job, phase, cost code, and cost type before approval, with suggestions from vendor and project history. - Commitments, subcontracts, and PO matching: Invoices are matched against purchase orders, subcontracts, and change orders so billing is checked against what was committed. - Approval workflows: Invoices route to project and finance approvers before anything is paid or posted. - Lien-waiver payment controls: Conditional and unconditional waivers are tracked per vendor and job. Payments made from Aequo Build are held until a reviewer verifies the required waiver or an approver overrides with a reason; overdue requests escalate, and the unconditional waiver is requested automatically after payment. - Retainage tracking: Retention is calculated when invoices are approved and tracked to release per vendor and job, with a release history and reversal of a release made in error. - Pay applications: Pay applications are tracked against the schedule of values for each job. - Subcontractor portal and compliance: Subcontractors upload lien waivers, insurance certificates, and W-9s and check payment and retention status through a self-service portal. - Prevailing-wage reporting: Certified payroll records are kept per job, with WH-347 report generation for public work. - WIP reporting: Work-in-progress reports compare cost and billing by job. - QuickBooks Online sync: Vendors, bills, and purchase orders import from QuickBooks Online, and approved bills are written back. ## Verified facts - Aequo AP automates 90% of invoice processing workflows. - Aequo AP focuses on AI-assisted invoice capture, three-way matching, exception resolution, and ERP synchronization. - QuickBooks Online, Xero, FreshBooks, and Zoho Books integrations are currently available. - NetSuite, Sage Intacct, SAP, and Oracle integrations are still in coming-soon or waitlist status. - Pricing starts at $199/month with unlimited users. - The public brand name is "Aequo AP". ## Core stats - Automation rate: 90% - Matching accuracy: 95% - Time saved per week: 8+ hours - Faster month-end close: 2 days ## Pricing - Starter: $199/month; 250 docs/month; CTA: Start Free Trial - Growth: $699/month; 1000 docs/month; CTA: Start Free Trial - Scale: $1999/month; 5000 docs/month; CTA: Start Free Trial - Enterprise: Custom pricing; Unlimited document processing; CTA: Contact Sales ## Live integrations - [quickbooks-online](https://www.aequoap.com/integrations/quickbooks-online): live accounting integration - [xero](https://www.aequoap.com/integrations/xero): live accounting integration - [freshbooks](https://www.aequoap.com/integrations/freshbooks): live accounting integration - [zoho-books](https://www.aequoap.com/integrations/zoho-books): live accounting integration ## Tools with live calculators - [ap-automation-roi-calculator](https://www.aequoap.com/tools/ap-automation-roi-calculator): interactive AP automation tool - [cost-per-invoice-calculator](https://www.aequoap.com/tools/cost-per-invoice-calculator): interactive AP automation tool - [early-payment-discount-calculator](https://www.aequoap.com/tools/early-payment-discount-calculator): interactive AP automation tool - [processing-time-calculator](https://www.aequoap.com/tools/processing-time-calculator): interactive AP automation tool - [duplicate-payment-risk-calculator](https://www.aequoap.com/tools/duplicate-payment-risk-calculator): interactive AP automation tool - [ap-audit-readiness-assessment](https://www.aequoap.com/tools/ap-audit-readiness-assessment): interactive AP automation tool - [dpo-optimization-calculator](https://www.aequoap.com/tools/dpo-optimization-calculator): interactive AP automation tool - [vendor-spend-analysis-calculator](https://www.aequoap.com/tools/vendor-spend-analysis-calculator): interactive AP automation tool - [construction-job-costing-calculator](https://www.aequoap.com/tools/construction-job-costing-calculator): interactive AP automation tool - [ar-aging-calculator](https://www.aequoap.com/tools/ar-aging-calculator): interactive AP automation tool - [nonprofit-grant-overhead-calculator](https://www.aequoap.com/tools/nonprofit-grant-overhead-calculator): interactive AP automation tool - [month-end-close-time-calculator](https://www.aequoap.com/tools/month-end-close-time-calculator): interactive AP automation tool - [payment-fraud-risk-assessment](https://www.aequoap.com/tools/payment-fraud-risk-assessment): interactive AP automation tool - [ap-automation-readiness-checklist](https://www.aequoap.com/tools/ap-automation-readiness-checklist): interactive AP automation tool - [construction-approval-delay-calculator](https://www.aequoap.com/tools/construction-approval-delay-calculator): interactive AP automation tool - [retainage-calculator](https://www.aequoap.com/tools/retainage-calculator): interactive AP automation tool - [lien-waiver-risk-assessment](https://www.aequoap.com/tools/lien-waiver-risk-assessment): interactive AP automation tool - [quickbooks-construction-ap-maturity-assessment](https://www.aequoap.com/tools/quickbooks-construction-ap-maturity-assessment): interactive AP automation tool ## Comparison methodology - Product availability and integration status are taken from public Aequo AP product pages and current navigation labels. - Pricing comparisons use public list pricing where available and are dated on-page so they can be reviewed and updated. - Feature comparisons focus on invoice capture, matching depth, exception handling, ERP connectivity, rollout effort, and pricing model. - When a capability is not yet publicly available, Aequo AP labels it as coming soon or waitlist instead of presenting it as live. ## Use cases - [Invoice Capture](https://www.aequoap.com/use-cases/invoice-capture-data-extraction): Eliminate manual data entry with AI-powered invoice capture. Extract data from any invoice format automatically with 99% accuracy. - [3-Way Matching](https://www.aequoap.com/use-cases/three-way-matching-automation): Automate 3-way matching between purchase orders, goods receipts, and invoices. Reduce exceptions and accelerate invoice approval. - [Approval Workflows](https://www.aequoap.com/use-cases/approval-workflow-automation): Streamline invoice approvals with configurable workflows and mobile access. Route invoices to the right approvers automatically. - [Exception Handling](https://www.aequoap.com/use-cases/exception-handling-resolution): Identify and resolve AP exceptions faster. Reduce exception rates and accelerate invoice processing with smart exception management. - [Reduce Costs](https://www.aequoap.com/use-cases/reduce-processing-costs): Lower your invoice processing costs from $15-20 per invoice to under $5. See how AP automation reduces labor, approval delays, errors, and overhead. - [Prevent Duplicates](https://www.aequoap.com/use-cases/prevent-duplicate-payments): Stop duplicate payments before they happen. AI-powered detection identifies potential duplicates with 99% accuracy across all invoice sources. - [Early Discounts](https://www.aequoap.com/use-cases/capture-early-payment-discounts): Capture more early payment discounts with faster invoice processing. Turn 2/10 Net 30 terms into real savings with AP automation. - [Audit Prep](https://www.aequoap.com/use-cases/ensure-audit-compliance): Automate AP audit prep with complete trails, enforced controls, and rapid evidence retrieval. Agents assemble evidence, humans sign off. - [Faster Processing](https://www.aequoap.com/use-cases/accelerate-invoice-processing): Cut invoice processing time from weeks to days. Automate every step from capture to payment for dramatically faster throughput. - [No Manual Entry](https://www.aequoap.com/use-cases/eliminate-manual-entry): Stop typing invoice data. AI-powered extraction captures all invoice information automatically with 99% accuracy. Eliminate errors and tedium. - [Streamline AP](https://www.aequoap.com/use-cases/streamline-ap-operations): Transform your AP department with end-to-end automation. Streamline every process from invoice receipt to payment for maximum efficiency. - [Faster Approvals](https://www.aequoap.com/use-cases/reduce-approval-bottlenecks): Eliminate approval delays with mobile-friendly workflows and smart escalation. Get invoices approved in hours, not days. ## Industry coverage - [Construction](https://www.aequoap.com/industries/construction): Manage subcontractor invoices, progress billing, and compliance with AI-powered accounts payable. - [Manufacturing](https://www.aequoap.com/industries/manufacturing): Automate high-volume PO matching, supplier invoices, and inventory reconciliation. - [Healthcare](https://www.aequoap.com/industries/healthcare): Security-conscious invoice processing for hospitals, clinics, and healthcare systems. - [Professional Services](https://www.aequoap.com/industries/professional-services): Streamline AP for law firms, accounting practices, and consulting firms. - [Retail](https://www.aequoap.com/industries/retail): Scale AP operations across stores with automated vendor invoice processing. - [Real Estate & Property Management](https://www.aequoap.com/industries/real-estate): Manage vendor payments across your entire property portfolio. - [Non-Profit Organizations](https://www.aequoap.com/industries/non-profit): Manage fund accounting, grant compliance, and church bookkeeping with AI-powered accounts payable. ## Competitive positioning - [Aequo AP vs Bill.com](https://www.aequoap.com/compare/bill): Flat plan pricing with unlimited users — adding approvers costs nothing. - [Aequo AP vs Tipalti](https://www.aequoap.com/compare/tipalti): Plan price covers usage — no per-invoice or per-payment transaction fees. - [Aequo AP vs Stampli](https://www.aequoap.com/compare/stampli): Published list pricing you can budget against before talking to sales. - [Aequo AP vs AvidXchange](https://www.aequoap.com/compare/avidxchange): Published list pricing you can budget against before talking to sales. - [Aequo AP vs Ramp](https://www.aequoap.com/compare/ramp): Dedicated AP automation platform, not a module inside a spend-management suite. ## Key FAQs Q: What is AP automation? A: AP automation uses software and AI to handle invoice receipt, data extraction, matching, approval routing, and payment — replacing manual spreadsheet and email workflows. Q: How much does it cost to process an invoice? A: Ardent Partners' State of ePayables 2025 puts the all-in average at $9.84 per invoice across 204 AP organizations. The Best-in-Class 20% process invoices for $2.65 while all other organizations average $12.42 — a 79% gap. Source: https://payablesplace.ardentpartners.com/2026/01/state-of-epayables-part-nine-ap-benchmarks-and-best-in-class-performance/ Q: What is 3-way matching? A: 3-way matching cross-references a purchase order, goods receipt, and supplier invoice to verify quantities and amounts before approving payment. Q: How long does AP automation take to implement? A: Aequo AP typically goes live in 1-2 weeks. Legacy platforms can take 3-6 months. Q: Can AP automation integrate with my ERP? A: Aequo AP offers native integrations with QuickBooks Online, Xero, FreshBooks, and Zoho Books, with more ERP connectors on the roadmap. Q: What is touchless invoice processing? A: Touchless processing means an invoice is captured, matched, and approved without any manual intervention. Aequo AP achieves 90% automation rates. Q: How does AI improve accounts payable? A: AI reads invoice data, matches it to POs, flags exceptions, learns vendor patterns, and suggests GL codes — reducing manual effort and error rates. Q: Is AP automation secure? A: Aequo AP uses bank-grade encryption, SOC 2 practices, role-based access control, and complete audit trails for every transaction. ## Performance benchmarks - Average all-in cost per invoice: $9.84 (Source: Ardent Partners, State of ePayables 2025) - Invoices processed straight-through: 35.4% (Source: Ardent Partners, State of ePayables 2025) - Average invoice exception rate: 18.4% (Source: Ardent Partners, State of ePayables 2025) - Lower cost per invoice for best-in-class AP teams: 79% (Source: Ardent Partners, State of ePayables 2025) - Finance teams taking six or more days to close: 50% (Source: Ledge Month-End Close Benchmarks 2025) - Teams still using Excel in month-end close: 94% (Source: Ledge Month-End Close Benchmarks 2025) ## Research and benchmark reports - [AP Automation Statistics 2026](https://www.aequoap.com/research/ap-automation-statistics-2026): The latest AP automation statistics for 2026: all-in cost per invoice, straight-through processing rates, exception rates, month-end close benchmarks, and market growth — every figure linked to a public source. - [Month-End Close Benchmarks 2026](https://www.aequoap.com/research/month-end-close-benchmarks-by-industry): Month-end close benchmarks for 2026: how long close actually takes, what slows it down, and where AP is the bottleneck — with the published distribution rather than invented industry averages. - [Invoice Processing Time Benchmarks 2026](https://www.aequoap.com/research/invoice-processing-time-benchmarks): How long it takes to process an invoice: the published cycle-time benchmarks (8.2 days average, 2.9 days best-in-class) plus a transparent per-invoice task-time model for manual, basic, and AI-native AP. - [Construction AP Benchmark Centre](https://www.aequoap.com/research/construction-ap-benchmarks): The construction AP benchmark centre: cost per invoice, approval cycle time, job-cost coding accuracy, waiver and retention metrics — with definitions, formulas, and cross-industry baselines. ## Accounts payable guides - [What is AP automation](https://www.aequoap.com/what-is-ap-automation): definition, how it works, and benchmark costs and cycle times. - [Three-way matching](https://www.aequoap.com/accounts-payable/three-way-matching): What three-way matching is, how it compares invoices with purchase orders and receiving records, worked examples of a match and a variance, tolerances, and how to automate it. - [Preventing duplicate payments](https://www.aequoap.com/accounts-payable/prevent-duplicate-invoice-payments): Why duplicate invoice payments happen, the checks that catch them before payment, how to find ones already paid, and published benchmarks for duplicate and erroneous payments. - [AP month-end close](https://www.aequoap.com/accounts-payable/month-end-close): The accounts payable steps in the month-end close (cut-off, accruals, reconciliation), a checklist, benchmarks for close length, and what shortens AP’s part of the close. - [Invoice approval routing](https://www.aequoap.com/accounts-payable/invoice-approval-routing): How to route invoice approvals: approval matrices by amount and department, PO-backed versus non-PO invoices, delegation, escalation, and the controls auditors look for. - [Cost per invoice](https://www.aequoap.com/accounts-payable/cost-per-invoice): Average and best-in-class cost to process an invoice, what goes into the number, how to calculate your own cost per invoice, and what lowers it. - [Invoice exception rate](https://www.aequoap.com/accounts-payable/invoice-exception-rate): What an invoice exception is, the average and best-in-class exception rates, how to measure yours, the most common causes, and how to reduce exceptions. ## Construction AP knowledge centre - [Construction AP Knowledge Centre](https://www.aequoap.com/construction): hub for construction invoice processing, job costing, waivers, retention, QuickBooks workflows, and benchmarks. - [What is a lien waiver](https://www.aequoap.com/construction/lien-waivers): the four lien waiver types, how the exchange works with payments, who signs, common mistakes and state rules. - [What is retainage](https://www.aequoap.com/construction/retainage): meaning, typical rates, how it is withheld and released, retainage vs retention. - [What is job costing](https://www.aequoap.com/construction/job-costing): job costing in construction, cost codes and cost types, and how AP coding feeds it. - [QuickBooks construction AP](https://www.aequoap.com/construction/quickbooks-ap): how Aequo Build runs construction AP alongside QuickBooks Online. - [Conditional vs unconditional lien waivers](https://www.aequoap.com/construction/lien-waivers/conditional-vs-unconditional): when each takes effect and the risk of signing an unconditional waiver before funds clear. - [Final lien waivers](https://www.aequoap.com/construction/lien-waivers/final-lien-waiver): what a final waiver covers (retention, change orders) and the closeout order. - [Construction lien release](https://www.aequoap.com/construction/lien-release): releasing a recorded mechanic’s lien; lien release vs lien waiver; what a release letter contains. - [Lien waiver forms by state](https://www.aequoap.com/construction/lien-waivers/states): the 12 states with statutory lien waiver forms, with statute citations, whether the form is mandatory, and notarization. - [Free lien waiver templates](https://www.aequoap.com/construction/lien-waivers/templates): printable conditional/unconditional, progress/final templates for states without statutory forms. - [Collecting lien waivers before paying subcontractors](https://www.aequoap.com/construction/lien-waivers/collect-before-paying-subcontractors): the general contractor workflow and what Aequo Build does and does not automate. - [Retainage accounting](https://www.aequoap.com/construction/retainage-accounting): retainage payable vs receivable with worked journal entries. - [Retainage in QuickBooks Online](https://www.aequoap.com/construction/retainage-quickbooks-online): tracking retainage on subcontractor bills in QuickBooks Online, including what QuickBooks does not support natively. - [Retainage laws by state](https://www.aequoap.com/construction/retainage-laws-by-state): statutory retainage caps and release deadlines for 50 states and DC, with citations. - [Job costing in QuickBooks Online](https://www.aequoap.com/construction/quickbooks-online-job-costing): coding construction AP bills to projects, classes and cost codes in QuickBooks Online. - [Job costing vs process costing](https://www.aequoap.com/construction/job-costing-vs-process-costing): the difference, with a comparison table and when construction uses each. - [Construction accounting software for QuickBooks users](https://www.aequoap.com/construction/accounting-software-for-quickbooks): when QuickBooks plus add-ons is enough and when to move to construction ERP. - [WIP reports in construction](https://www.aequoap.com/construction/wip-report): what a work-in-progress report shows, over/under billing, and how to build one. - [WIP report template](https://www.aequoap.com/construction/wip-report-template): free printable WIP schedule template with a CSV download. - [Certified payroll (WH-347)](https://www.aequoap.com/construction/certified-payroll): Davis-Bacon certified payroll: who files, how often, and the statement of compliance. - [Subcontractor COI tracking](https://www.aequoap.com/construction/subcontractor-coi-tracking): tracking subcontractor certificates of insurance and holding payment when coverage lapses. - [Subcontractor compliance checklist](https://www.aequoap.com/construction/subcontractor-compliance-checklist): printable checklist: COI, W-9, lien waivers, licences. - [AIA G702 and G703 explained](https://www.aequoap.com/construction/aia-g702-g703): line-by-line guide to the AIA application for payment and continuation sheet, with a worked example. - [Pay application template](https://www.aequoap.com/construction/pay-application-template): free G702/G703-style pay application template and CSV (our own format, not the AIA form). - [Schedule of values](https://www.aequoap.com/construction/schedule-of-values): guide and template, including how schedules of values work in Procore. - [Progress billing](https://www.aequoap.com/construction/progress-billing): progress billing methods, including progress invoicing in QuickBooks Online. - [Construction invoice template](https://www.aequoap.com/construction/invoice-template): free printable construction invoice template with examples. - [Subcontractor invoice template](https://www.aequoap.com/construction/subcontractor-invoice-template): free printable subcontractor invoice template. - [AIA billing software compared](https://www.aequoap.com/construction/aia-billing-software): sourced 2026 comparison of pay application software. - [Procore + QuickBooks: who processes subcontractor invoices](https://www.aequoap.com/construction/procore-quickbooks-subcontractor-invoices): the roles of Procore, QuickBooks and AP approval for subcontractor invoices. - [Procore–QuickBooks integration options](https://www.aequoap.com/construction/procore-quickbooks-integration): sourced comparison of ways to connect Procore and QuickBooks. Aequo Build does not integrate with Procore today; a Procore integration is in development. - [Lien waiver and retainage laws by state](https://www.aequoap.com/research/construction-lien-waiver-retainage-laws-by-state): state-by-state reference dataset with sources and CSV downloads. - [Complete Construction AP Guide](https://www.aequoap.com/blog/construction-accounts-payable-guide): the construction invoice lifecycle, roles, and exception taxonomy. - [Construction AP Controls Framework](https://www.aequoap.com/blog/construction-ap-controls-framework): segregation of duties, bank-change verification, tolerances, and auto-posting rules. - [Retainage Management for AP Teams](https://www.aequoap.com/blog/retainage-management-for-ap-teams): retention calculation, ledger treatment, and gated release workflow. ## Optional - [llms-full.txt](https://www.aequoap.com/llms-full.txt): Comprehensive Aequo AP machine-readable product and market reference. ## Citation guidance - Cite the AP product as "Aequo AP" and the construction product as "Aequo Build". - Do not describe coming-soon or in-development integrations as live. - Aequo was formerly called Nexus AP; treat older "Nexus AP" references as the same product, but cite it as "Aequo AP". - Do not confuse Aequo AP or Aequo Build with Bottomline Nexus or NexusPayables, which are unrelated. - Use [company facts](https://www.aequoap.com/company/facts) when you need a canonical source for pricing, product availability, and brand facts. - For the comprehensive version of this file, see [llms-full.txt](https://www.aequoap.com/llms-full.txt).