Best AP Automation for Business Central (2026)

What does Business Central do for accounts payable on its own?

Check this first: for simple AP, Business Central’s own features may be all you need.

Purchase orders, partial receipts and purchase invoices are standard; Microsoft notes that before you can invoice a purchase order, you must record a receipt. [source: Microsoft Learn, Record purchases]
Approval workflows cover purchase documents, incoming documents and journals, with sequential or parallel approvers. [source: Microsoft Learn, Use workflows]
OCR for incoming documents is provided by external providers. [source: Microsoft Learn, Use OCR for incoming documents]
The Payables Agent reads invoice PDFs from a mailbox, drafts purchase invoices and proposes purchase-order line matches; it does not support approval flows, does not post invoices, and is billed in Copilot Credits. [source: Microsoft Learn, Payables Agent]

AP automation tools that work with Business Central

Each tool below says on its own pages that it works with Business Central. They solve different parts of AP, so compare what each one does with Business Central, not only the price.

AP tools for Business Central
Tool	With Business Central	PO and 3-way matching	Pricing	Built for
Continia Document Capture	Built for Dynamics 365 Business Central: capture, approval in Business Central or a web approval portal, and archiving [source: Continia Document Capture]	Matches invoices to purchase orders, receipts, return orders or shipments; line-level matching with the Advanced Capture module [source: Continia Document Capture]	Price lists linked from its pricing page; prices must be confirmed with a Continia partner [source: Continia pricing]	Business Central customers, sold through Continia partners [source: Continia pricing]
Stampli	Syncs configured Business Central data, including vendors, G/L accounts, POs and receipts [source: Stampli + Business Central]	"Semi-automated 2-3 way matching" listed as included [source: Stampli pricing]	Quote only; no prices published [source: Stampli pricing]	Company size not stated; "2,000+ customers" [source: Stampli home page]
Medius	Business Central integration has passed Microsoft AppSource validation [source: Medius, for your ERP]	"Multi-way matching" in both packages [source: Medius pricing]	Quote only (AP Essentials and AP 360) [source: Medius pricing]	Size not stated; AP 360 is for "organizations with greater scale, complexity, or growth ahead" [source: Medius pricing]
Tipalti	AppSource-certified, direct API integration with Business Central [source: Tipalti + Business Central]	2- and 3-way PO matching listed in AP; Procurement is a quoted add-on [source: Tipalti pricing]	AP plans from $99 a month plus per-invoice and per-payment fees (rates not published); unlimited users [source: Tipalti pricing]	Custom pricing for "mid-market and enterprise organizations"; pays in 200+ countries and territories [source: Tipalti pricing]
BILL	Bi-directional sync with Microsoft Dynamics, including Business Central [source: BILL + Microsoft Dynamics]	POs with 2-way matching on Corporate; 2- and 3-way matching on Enterprise; Procurement add-on on Essentials and Team [source: BILL pricing]	$49 (Essentials), $65 (Team) or $89 (Corporate) per user a month; Enterprise custom; ACH $0.59, check $1.99 [source: BILL pricing]	Small businesses and midsize companies [source: BILL home page]
Ramp	Creates vendor ledger entries in Business Central [source: Ramp + Business Central]	2-way and 3-way matching described on its AP page; Ramp-issued POs and 3-way match sit in the Procurement add-on (Plus and Enterprise) [source: Ramp accounts payable]	Free $0; Plus $15 per user a month plus a platform fee based on team size; Enterprise quoted [source: Ramp pricing]	Small businesses, mid-sized companies and multi-entity organizations [source: Ramp accounts payable]
Aequo AP	Imports vendors, posting G/L accounts and purchase orders every hour; creates each approved invoice as a draft purchase invoice with G/L account lines that you review and post. Posted purchase receipts are not imported, so receipts for 3-way matching are recorded in Aequo, and dimensions and item lines are not set yet.	2-way matching on every plan; 3-way matching from Growth	$199 (Starter), $699 (Growth) or $1,999 (Scale) a month; Enterprise quoted; unlimited users, no per-transaction fees	SMB and mid-market finance teams

Each row is taken from the publisher’s own pages, checked 2026-10-30; follow [source] for the page. "Not published" means the page did not say, not that the feature is missing. Aequo AP values come from our pricing page and connector.

Well-known AP tools whose own pages did not list Business Central when we checked:

ApprovalMax lists Xero, QuickBooks Online and Oracle NetSuite, not Business Central. [source: ApprovalMax integrations]

How to choose AP automation software for Business Central

Decide which part of AP is slow, then compare tools on what they write back, how they match, how they price and who pays the vendor.

Name the bottleneck first. If people are typing bills, you need capture; if bills wait for sign-off, approvals; if invoices disagree with purchase orders and deliveries, matching and an exception queue. Capture tools, approval add-ons and full AP platforms solve different problems.
Check what the tool writes into Business Central, and when: a posted bill, a draft for review, or a file you import. Ask how it avoids creating the same bill twice.
Check where approvers sign off: inside Business Central, which means a Business Central user for each approver, or in the add-on’s own approval screen or portal.
If you use purchase orders, check whether matching is line by line, whether receipts are included (3-way), and which plan it is on.
Compare total cost at your real numbers. Per-user pricing grows with every approver; per-document and per-payment fees grow with volume; flat plans grow by tier.
Test on your own invoices. A free trial or free plan lets you check extraction and matching before you commit.

When is Aequo AP a good fit for Business Central?

When invoices need capture, matching and approval before they reach Business Central, and several people are involved.

Approvers are outside Business Central and you do not want to license them; in Aequo AP they approve before the draft exists.
You want published pricing and a self-serve start rather than a partner-led project.
Invoices are coded to G/L accounts and matched to purchase orders, and you are happy to post the drafts yourself.

How the connector works, field by field: Aequo AP for Business Central.

When is Aequo AP not the right fit for Business Central?

In these cases another option above, or the accounting system on its own, is the better choice.

You need dimensions or item lines on the purchase invoice from day one, or posted purchase receipts pulled from Business Central for 3-way matching. Aequo AP does not do either yet.
You want a Business Central-only tool delivered and supported by your Business Central partner, which is how Continia is sold.
You want one tool that also pays vendors today. Aequo AP vendor payments are coming soon; until then you pay approved bills from your accounting system or bank.

Frequently asked questions

What is the best AP automation software for Business Central?

Continia Document Capture is built specifically for Business Central, and Stampli, Medius, Tipalti, BILL and Ramp each list a Business Central integration; Aequo AP connects too, with published pricing and draft purchase invoices it never posts. Start with Business Central’s own approval workflows and Payables Agent, which may cover simpler AP.

Does Business Central have built-in AP automation?

Partly. Business Central has purchase orders, receipts, purchase invoices and approval workflows as standard; OCR for incoming documents comes from external providers; and the Payables Agent drafts purchase invoices from emailed PDFs and proposes PO matches but does not support approval flows or post invoices (learn.microsoft.com, checked 2026-10-30).

What does Continia Document Capture do?

Continia says Document Capture captures invoices into Business Central, routes approval in Business Central or its web approval portal, archives documents, and matches invoices to purchase orders, receipts, return orders or shipments, with line-level matching in its Advanced Capture module (continia.com, checked 2026-10-30).

Does Aequo AP post invoices in Business Central?

No. Aequo AP creates approved invoices as draft purchase invoices with G/L account lines, after checking Business Central for the same vendor invoice number. You review and post them in Business Central.

Which Business Central AP tools pay vendors?

Tipalti, BILL, Ramp and Stampli all pay vendors. Medius sells payments as an add-on. Aequo AP does not pay vendors yet; you pay from Business Central as you do now.

Automate matching, approvals and exception handling

Aequo AP captures invoices, matches them to purchase orders and receipts, routes approvals and flags duplicates and exceptions, then syncs with QuickBooks Online, Xero, FreshBooks, Zoho Books or Business Central.

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Sources

Checked on October 30, 2026. Vendor capabilities and prices change; confirm current details with each vendor.

Best AP automation software for Dynamics 365 Business Central