Matching from the first session
Connect QuickBooks, upload a real invoice batch, and review matched results the same day — evaluation happens on your invoices, not a slide deck.
Time-to-value measured in minutes, not an implementation project
Comparison
Aequo AP vs Basware
Enterprise AP and e-invoicing network vs published plans for growing teams
Available now
QuickBooks Online, Xero, FreshBooks, Zoho Books and Business Central are available today.
Fast setup
QuickBooks-led teams can connect, upload a batch, and review matching in under 30 minutes.
Pricing clarity
Starts at $199/month with unlimited users and no per-user pricing traps.
Safe to evaluate
Audit trail, approval controls, and exception workflows are built into the product from day one.
Need the canonical facts? Review current pricing, integrations, and availability.
Basware and Aequo AP serve different buyers. Basware sells AP automation, an e-Invoicing Network, compliance tools and e-procurement by quote, says it has integrated with over 250 ERP systems and is a certified SAP partner, and positions its offering for midmarket and large global organizations (basware.com, checked 2026-11-02). Aequo AP publishes $199, $699 and $1,999/month plans with a 14-day trial and live integrations with QuickBooks Online, Xero, FreshBooks, Zoho Books and Business Central; it does not run an e-invoicing network.
Key Industry Data
- No prices published; midmarket and large-enterprise offerings; "250+ ERP integration capabilities" (checked 2026-11-02): Basware pricing page (2026)
- "Over 250 ERP systems"; certified SAP partner; names SAP, Oracle and Microsoft (checked 2026-11-02): Basware, ERP integrations (2026)
- Trusted by 6,500+ CFOs; 190+ countries; e-Invoicing Network, AP automation and e-procurement (checked 2026-11-02): Basware home page (2026)
- Aequo AP plans run $199-$1,999 per month with unlimited users and a 14-day free trial: Aequo AP pricing page (2026)
Low-friction next step
Email me the comparison
Get the concise Basware comparison summary if you want the key pricing, setup, and workflow differences without jumping straight into a call.
What is Aequo AP?
Basware is a fit for large organizations that need e-invoicing across many countries and AP automation over SAP, Oracle or several ERPs at once; Aequo AP is a fit for SMB and mid-market teams on QuickBooks Online, Xero, FreshBooks, Zoho Books or Business Central that want capture, PO matching and approvals at a published price with a self-serve trial.
What is Basware?
Basware sells AP automation (including InvoiceAI and Invoice Matching), an e-Invoicing Network, compliance tools and e-procurement, and says it is trusted by 6,500+ CFOs and covers 190+ countries (basware.com, checked 2026-11-02). It does not publish prices (basware.com/en/pricing, checked 2026-11-02).
Feature Comparison
See how Aequo AP compares to Basware across key features
| Feature | Aequo AP | Basware |
|---|---|---|
Published Pricing What the vendor publishes | $199, $699 and $1,999/month; Enterprise quoted | None; contact sales for a model "tailored to your organization" |
Free Trial Hands-on evaluation | 14-day free trial, self-serve signup | Not mentioned; demos |
Matching Invoice to PO and receipt matching | 2-way matching on every plan; 3-way matching from the Growth plan | Invoice Matching product; its guide describes 2-, 3- and 4-way matching; package not stated |
ERP Integrations Accounting system connections | QuickBooks Online, Xero, FreshBooks, Zoho Books and Business Central live; Oracle NetSuite and Sage Intacct in early access | "Over 250 ERP systems"; certified SAP partner; QuickBooks, Xero and Business Central not named on its ERP page |
E-invoicing Sending and receiving e-invoices over a network | Not offered; invoices arrive by email or upload | e-Invoicing Network with compliance tools |
Procurement Requisitions and catalog buying | Matches invoices to purchase orders; no requisitions or PO approvals | e-Procurement and Basware Marketplace |
Built For Target company size | SMB and mid-market finance teams | "Midmarket solutions" and "large global corporations with intricate requirements" |
Published Pricing
Aequo AP
$199, $699 and $1,999/month; Enterprise quoted
Basware
None; contact sales for a model "tailored to your organization"
Free Trial
Aequo AP
14-day free trial, self-serve signup
Basware
Not mentioned; demos
Matching
Aequo AP
2-way matching on every plan; 3-way matching from the Growth plan
Basware
Invoice Matching product; its guide describes 2-, 3- and 4-way matching; package not stated
ERP Integrations
Aequo AP
QuickBooks Online, Xero, FreshBooks, Zoho Books and Business Central live; Oracle NetSuite and Sage Intacct in early access
Basware
"Over 250 ERP systems"; certified SAP partner; QuickBooks, Xero and Business Central not named on its ERP page
E-invoicing
Aequo AP
Not offered; invoices arrive by email or upload
Basware
e-Invoicing Network with compliance tools
Procurement
Aequo AP
Matches invoices to purchase orders; no requisitions or PO approvals
Basware
e-Procurement and Basware Marketplace
Built For
Aequo AP
SMB and mid-market finance teams
Basware
"Midmarket solutions" and "large global corporations with intricate requirements"
Why do teams switch from Basware to Aequo AP?
Key advantages that make teams choose Aequo AP
Published plan pricing you can budget against before a sales call
Self-serve 14-day trial, with setup in about 30 minutes
Live integrations with QuickBooks Online, Xero, FreshBooks, Zoho Books and Business Central
Exception queue with suggested resolutions for mismatched invoices
What are common Basware challenges?
Limits stated or left out on Basware’s own public pages
No published pricing or trial: the pricing page asks you to contact the team (basware.com/en/pricing, checked 2026-11-02).
Its ERP integrations page names SAP, Oracle and Microsoft but not QuickBooks, Xero or Business Central (basware.com, checked 2026-11-02).
How does Aequo AP pricing compare to Basware?
Basware does not publish prices; its pricing page describes a model "tailored to your organization’s needs and requirements" and asks you to contact its team (basware.com/en/pricing, checked 2026-11-02). Aequo AP publishes $199, $699 and $1,999/month plans with unlimited users and a quoted Enterprise tier.
Workflow Proof
Why teams evaluate Aequo instead of Basware
Early buyers want a safer evaluation path, clearer pricing, and less implementation drag than legacy AP software typically provides.
Nothing is typed twice
Approved invoices post back to your accounting system as coded bills, so review does not turn into a second round of data entry.
Less manual entry and cleaner month-end reconciliation
Trial-first, not project-first
Teams that want AP automation without enterprise rollout overhead can validate fit in a free trial before committing to anything.
Faster evaluation and simpler team rollout
Frequently Asked Questions
How much does Basware cost?
Basware does not publish prices. Its pricing page describes "a simple and predictable model tailored to your organization’s needs and requirements" and asks you to contact its team (basware.com/en/pricing, checked 2026-11-02). Aequo AP publishes plans at $199, $699 and $1,999 a month.
Is Basware or Aequo AP better for a mid-market company on Business Central or QuickBooks Online?
Basware’s ERP integrations page names SAP, Oracle and Microsoft and says it has integrated with over 250 ERP systems, but does not name QuickBooks, Xero or Business Central (checked 2026-11-02). Aequo AP has live integrations with QuickBooks Online, Xero, FreshBooks, Zoho Books and Business Central, published pricing and a self-serve trial. Ask Basware directly about your system.
Does Basware do three-way matching?
Basware sells an Invoice Matching product, and its invoice-matching guide describes 2-way, 3-way and 4-way matching; it does not publish which package includes which (basware.com, checked 2026-11-02). Aequo AP includes 3-way matching from its Growth plan.
Does Aequo AP support e-invoicing networks like Basware?
No. Basware runs an e-Invoicing Network with compliance tools for country mandates. Aequo AP reads invoices that are emailed to it or uploaded, then matches and routes them; if you must exchange e-invoices over a network, Basware or a similar provider is the better fit.
How fast can I start with Aequo AP instead of Basware?
Aequo AP is self-serve: connect QuickBooks Online, Xero, FreshBooks, Zoho Books or Business Central and your vendors, chart of accounts and purchase orders sync in, typically in about 30 minutes. The 14-day trial lets you process real invoices before you buy.
Comparison Methodology
How we evaluate Aequo AP vs Basware
Last reviewed 2026-03-23
- Product availability and integration status are taken from public Aequo AP product pages and current navigation labels.
- Pricing comparisons use public list pricing where available and are dated on-page so they can be reviewed and updated.
- Feature comparisons focus on invoice capture, matching depth, exception handling, ERP connectivity, rollout effort, and pricing model.
- When a capability is not yet publicly available, Aequo AP labels it as coming soon or waitlist instead of presenting it as live.
Related Comparisons & Resources
Basware alternatives in 2026
Basware alternatives compared on pricing, trial, PO matching and ERP coverage: Coupa, Medius, Stampli, AvidXchange and Aequo AP, from vendors’ own pages.
Aequo AP vs Medius
Quote-based AP suite vs published plans for growing teams
Aequo AP vs Stampli
Compare Aequo AP and Stampli for invoice automation
Aequo AP vs AvidXchange
Compare Aequo AP with AvidXchange for accounts payable automation
QuickBooks Online Integration
Capture, match, approve and check invoices before they become bills in QuickBooks Online, which stays your system of record
Xero Integration
Capture, match, approve and check invoices before they become bills in Xero, which stays your system of record
Best AP Automation Software (2026): 12 Compared
Twelve AP automation tools (BILL, Tipalti, Stampli, Ramp, AvidXchange, Medius, Melio, Yooz, ApprovalMax, Coupa, Dext and Aequo AP) compared from each vendor’s own pages, with picks by company size and ERP, known limitations and a worked cost example.
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Automation Rate
30 minutes
Typical Setup
14-Day
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