Automated Invoice Processing That Cuts Costs by 85%
The all-in industry average is $9.84 per invoice. Aequo AP automates invoice capture, data extraction, 3-way matching, and approval routing — processing invoices in under 2 minutes with 99.7% accuracy. No templates. No manual data entry. No missed discounts.
The true cost of manual invoice processing
Ardent Partners puts the all-in cost at $9.84 per invoice on average — $12.42 for organizations outside the best-in-class 20%, against $2.65 for the best-in-class themselves.
- Average all-in cost per invoiceArdent Partners, State of ePayables 2025
- $9.84
- Processing time reduction
- 85%
- Invoice data extraction accuracy
- 99.7%
- Touchless processing rate
- 72%
How it works
From invoice received to payment approved in 4 steps
Aequo AP automates the entire invoice-to-payment workflow. No templates to configure, no rules to write — the AI learns your invoices automatically.
Capture
Upload invoices via email, drag-and-drop, or API. Aequo AP accepts PDFs, images, Word documents, and digital formats.
Extract
AI reads and extracts all key fields — vendor, invoice number, date, line items, quantities, amounts, tax, and payment terms.
Match
Extracted data is automatically matched against purchase orders and receiving reports using intelligent 3-way matching.
Approve & Pay
Matched invoices route for approval or auto-approve within tolerance. Exceptions are flagged with AI-suggested resolutions.
Eliminate manual entry
Invoice automation that actually works
Unlike rule-based systems that require templates for every vendor, Aequo AP uses machine learning to extract data from any invoice format. It gets smarter with every invoice processed.
- AI-Powered Data Extraction.
- Advanced OCR and machine learning extract vendor names, invoice numbers, line items, amounts, and payment terms from any format — PDFs, scanned images, or email attachments — with 99.7% accuracy.
- Automatic 3-Way Matching.
- Invoices are automatically matched against purchase orders and goods receipts. Aequo AP uses the Munkres algorithm for optimal line-level matching, achieving a 95% auto-match rate that eliminates manual verification.
- Intelligent Exception Routing.
- When variances are detected, AI identifies the root cause and routes exceptions to the right approver with resolution recommendations. Average exception handling time drops from 45 minutes to under 5.
Manual vs automated invoice processing
Side-by-side comparison using Ardent Partners' published State of ePayables 2025 benchmarks.
| Metric | Manual Process | With Aequo AP | Improvement |
|---|---|---|---|
| Cost per invoice | $12.42 (all others) | $2.65 (best-in-class) | 79% |
| Processing time | 15-25 min | < 2 min | 90% |
| Error rate | 3-5% | < 0.3% | 94% |
| Touchless rate | 0% | 72% | — |
| Month-end close impact | 5-7 days | 1-2 days | 70% |
| Duplicate payment risk | High | Near zero | Near-eliminated |
Source: Ardent Partners, "The State of ePayables 2025: AP's Unfinished Journey" (n = 204). Aequo figures are platform telemetry.
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Automated Invoice Processing FAQ
Common questions about automating your invoice workflow
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