Matching from the first session
Connect QuickBooks, upload a real invoice batch, and review matched results the same day — evaluation happens on your invoices, not a slide deck.
Time-to-value measured in minutes, not an implementation project
Comparison
Aequo AP vs Hubdoc
When document capture is enough, and when you need matching and approvals
Available now
QuickBooks Online, Xero, FreshBooks, and Zoho Books are available today.
Fast setup
QuickBooks-led teams can connect, upload a batch, and review matching in under 30 minutes.
Pricing clarity
Starts at $199/month with unlimited users and no per-user pricing traps.
Safe to evaluate
Audit trail, approval controls, and exception workflows are built into the product from day one.
Need the canonical facts? Review current pricing, integrations, and availability.
Hubdoc and Aequo AP cover different amounts of the accounts payable process. Hubdoc collects bills and receipts by photo, email, scan or upload and creates transactions in Xero and QuickBooks Online with the source document attached, for $12 USD per month after a 30-day trial (hubdoc.com, checked 2026-10-22); it does not mention purchase orders, matching or approvals. Aequo AP, from $199/month with unlimited users, captures invoices and also matches them to purchase orders and receipts, routes approvals and handles exceptions.
Key Industry Data
- $12 USD per month after a free 30-day trial; unlimited usage and multiple collaborators (checked 2026-10-22): Hubdoc pricing (2026)
- Captures documents and creates transactions in Xero and QuickBooks Online with the source document attached (checked 2026-10-22): Hubdoc website (2026)
- Aequo AP plans run $199-$1,999 per month with unlimited users and a 14-day free trial: Aequo AP pricing page (2026)
- $9.84 average all-in cost per invoice; 8.2 days average processing time; 18.4% average invoice exception rate: Ardent Partners, State of ePayables (Part Nine): AP Benchmarks and Best-in-Class Performance (2026)
Low-friction next step
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What is Aequo AP?
Hubdoc is best for small businesses on Xero or QuickBooks Online that want bills and receipts captured with the source document attached, for $12 a month; Aequo AP is best for teams that also need purchase-order matching, approval routing and exception handling. If you only need documents captured, Hubdoc costs far less.
What is Hubdoc?
Hubdoc is a document capture tool. It collects bills and receipts by photo, email forwarding, scanning or upload, reads key details, and creates transactions in Xero and QuickBooks Online with the source document attached (hubdoc.com, checked 2026-10-22).
Feature Comparison
See how Aequo AP compares to Hubdoc across key features
| Feature | Aequo AP | Hubdoc |
|---|---|---|
Pricing Published price | Flat plans at $199, $699 and $1,999/month with unlimited users | $12 USD per month after a free 30-day trial |
Invoice Capture Getting bill data in | AI extraction of header and line items | Photo, email forwarding, scanning or upload; reads key details from bills and receipts |
Accounting Integrations Where data goes | QuickBooks Online, Xero, FreshBooks & Zoho Books | Xero and QuickBooks Online; also lists Bill.com and Box |
Purchase Orders & Matching PO-invoice-receipt matching | 3-way matching from the Growth plan | Not mentioned on hubdoc.com |
Approval Workflows Routing invoices for sign-off | Rules by amount, department and vendor, with suggested approvers | Not mentioned on hubdoc.com |
Exception Handling Price and quantity variances | Exception queue with suggested resolutions | Not mentioned on hubdoc.com |
Pricing
Aequo AP
Flat plans at $199, $699 and $1,999/month with unlimited users
Hubdoc
$12 USD per month after a free 30-day trial
Invoice Capture
Aequo AP
AI extraction of header and line items
Hubdoc
Photo, email forwarding, scanning or upload; reads key details from bills and receipts
Accounting Integrations
Aequo AP
QuickBooks Online, Xero, FreshBooks & Zoho Books
Hubdoc
Xero and QuickBooks Online; also lists Bill.com and Box
Purchase Orders & Matching
Aequo AP
3-way matching from the Growth plan
Hubdoc
Not mentioned on hubdoc.com
Approval Workflows
Aequo AP
Rules by amount, department and vendor, with suggested approvers
Hubdoc
Not mentioned on hubdoc.com
Exception Handling
Aequo AP
Exception queue with suggested resolutions
Hubdoc
Not mentioned on hubdoc.com
Why do teams switch from Hubdoc to Aequo AP?
Key advantages that make teams choose Aequo AP
Matches invoices to purchase orders and receipts, not only captures them
Approval routing by amount, department and vendor
Exception queue for price and quantity variances
Also syncs with FreshBooks and Zoho Books
What are common Hubdoc challenges?
Issues customers report when using Hubdoc
Capture only: hubdoc.com describes document collection, data extraction and publishing to Xero and QuickBooks Online, and does not mention purchase orders, matching, approvals or payments (checked 2026-10-22).
How does Aequo AP pricing compare to Hubdoc?
Hubdoc costs $12 USD per month after a free 30-day trial, with unlimited usage and multiple collaborators (hubdoc.com/pricing, checked 2026-10-22). Aequo AP starts at $199/month with unlimited users. Hubdoc is the cheaper choice for capture alone; Aequo AP adds PO matching, approvals and exception handling.
Workflow Proof
Why teams evaluate Aequo instead of Hubdoc
Early buyers want a safer evaluation path, clearer pricing, and less implementation drag than legacy AP software typically provides.
Nothing is typed twice
Approved invoices post back to your accounting system as coded bills, so review does not turn into a second round of data entry.
Less manual entry and cleaner month-end reconciliation
Trial-first, not project-first
Teams that want AP automation without enterprise rollout overhead can validate fit in a free trial before committing to anything.
Faster evaluation and simpler team rollout
Frequently Asked Questions
Is Hubdoc AP automation software?
Hubdoc automates document capture: it collects bills and receipts, reads key details and creates transactions in Xero or QuickBooks Online with the document attached. Its site does not mention purchase orders, matching or approval workflows (hubdoc.com, checked 2026-10-22).
How much does Hubdoc cost?
Hubdoc lists $12 USD per month after a free 30-day trial, with no credit card required for the trial (hubdoc.com/pricing, checked 2026-10-22).
Does Hubdoc work with Xero and QuickBooks Online?
Yes. Hubdoc says it creates transactions in Xero and QuickBooks Online with the source document attached (hubdoc.com, checked 2026-10-22). Aequo AP syncs two ways with QuickBooks Online, Xero, FreshBooks and Zoho Books.
When should I move from Hubdoc to Aequo AP?
When invoices need to be checked against purchase orders and receipts, routed to different approvers, or held when prices or quantities do not match. If you only need bills captured into Xero or QuickBooks Online, Hubdoc is cheaper.
Does Hubdoc do three-way matching?
Hubdoc's site does not mention purchase orders or three-way matching (checked 2026-10-22). Aequo AP includes 3-way matching from its Growth plan.
Comparison Methodology
How we evaluate Aequo AP vs Hubdoc
Last reviewed 2026-03-23
- Product availability and integration status are taken from public Aequo AP product pages and current navigation labels.
- Pricing comparisons use public list pricing where available and are dated on-page so they can be reviewed and updated.
- Feature comparisons focus on invoice capture, matching depth, exception handling, ERP connectivity, rollout effort, and pricing model.
- When a capability is not yet publicly available, Aequo AP labels it as coming soon or waitlist instead of presenting it as live.
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Aequo AP vs Bill.com
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Aequo AP vs Melio
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QuickBooks Online Integration
Capture, match, approve and check invoices before they become bills in QuickBooks Online, which stays your system of record
Xero Integration
Capture, match, approve and check invoices before they become bills in Xero, which stays your system of record
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Automation Rate
2-3 weeks
Migration Time
14-Day
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