Procore–QuickBooks integration options at a glance
Procore’s own connectors cover subcontractor invoices, vendors and projects; partner connectors and middleware exist mainly to fill gaps such as commitments, payments and retention detail.
| Option | What it syncs (per its own documentation) | Limits to know | Status |
|---|---|---|---|
| Procore QuickBooks Online connector | WBS/cost codes → service items; projects; vendors; direct costs ↔ bills, expenses and vendor credits; subcontractor invoices → bills; commitment payments; owner invoices → customer invoices | QBO Plus, Advanced or Intuit Enterprise Suite only; does not sync commitments, prime contracts, budgets or timecards; one QBO company per Procore site; projects created in QBO first; negative sub invoices do not sync | Live (Procore-built) |
| Procore QuickBooks Desktop connector | Cost codes → items; projects → jobs; companies → vendors; budgets → estimates; commitments → purchase orders; subcontractor invoices → bills; commitment payments → bill payments; retainage as a separate line | QuickBooks Desktop 2022–2024 (US/Canada) via the Web Connector; Mac and older versions not supported; only new projects sync | Live (Procore-built) |
| Interfy OneCore (marketplace) | Two-way sync with QuickBooks Online: head-contract claims → invoices, commitment claims → bills, payments back; retention tracked in asset and liability accounts; timesheets | Third-party subscription; confirm scope with the vendor | Vendor-listed |
| Agave (middleware) | Publishes a detailed Procore–QuickBooks Desktop mapping, including subcontractor invoices → bills with retention; QuickBooks Online page states it syncs jobs, costs and commitments | Scope differs across its pages; confirm Procore–QBO coverage directly | Vendor-listed |
| Zapier | Build-your-own: Procore triggers (e.g. new subcontract, new vendor, new requisition) and actions (e.g. create subcontract invoice); QuickBooks Online triggers and actions (e.g. new bill, create bill, create vendor) | Not a packaged sync; you maintain mappings and error handling | Available |
| Manual export / import | CSV exports from Procore re-keyed or imported into QuickBooks | Double entry; no controls between systems | Always available |
| Aequo Build | Planned: read Procore projects, cost codes, vendors and commitments for subcontractor invoice matching and approval, alongside Aequo Build’s live QuickBooks Online integration | Not available today | In development |
Procore’s QuickBooks Online connector in detail
It is the default choice for Procore customers on QuickBooks Online Plus or Advanced who want subcontractor invoices, direct costs and vendors to flow into QuickBooks without a third party.
- Editions: QuickBooks Online Plus, Advanced and Intuit Enterprise Suite. Simple Start and Essentials are not supported because they lack Projects.
- Subcontractor invoices go to QuickBooks as vendor bills, and bill payments come back (US).
- Owner invoices go to QuickBooks as customer invoices, with retainage held or released as a summary line.
- Not synced: prime contracts and their change orders, owner invoice payments, budgets, commitments (subcontracts and purchase orders), timecards and timesheets.
- Controls: sending a record to QuickBooks requires a user with the accounting approver role; job costs sync once a day.
- Payments: Procore notes that exporting payment records to QuickBooks Online requires a Procore Pay license.
Which Procore–QuickBooks integration should you use?
Start with Procore’s own connector if you are on a supported QuickBooks edition; add a partner connector only for a specific gap; and decide separately where invoice approval and lien-waiver controls live.
- On QuickBooks Online Simple Start or Essentials? Procore’s connector will not work — upgrade QuickBooks or use a partner/middleware option.
- Need committed cost in QuickBooks Online? Procore’s QBO connector does not sync commitments; evaluate a partner connector or report committed cost from Procore.
- Subs not billing in Procore? An integration moves records, it does not approve them. See who processes subcontractor invoices.
Frequently asked questions
Does Procore integrate with QuickBooks Online?
Yes. Procore offers its own QuickBooks Online connector for QuickBooks Online Plus, Advanced and Intuit Enterprise Suite (not Simple Start or Essentials). It syncs projects, vendors, cost codes as service items, direct costs and subcontractor invoices as bills, and owner invoices as customer invoices. It does not sync commitments, prime contracts, budgets or timecards.
Does Procore integrate with QuickBooks Desktop?
Yes. Procore’s QuickBooks Desktop connector runs through the QuickBooks Web Connector for Desktop 2022–2024 (US and Canada). It maps cost codes to items, projects to jobs, companies to vendors, budgets to estimates, commitments to purchase orders and subcontractor invoices to bills.
Can I connect Procore and QuickBooks with Zapier?
Zapier lists Procore and QuickBooks Online triggers and actions — for example a new Procore subcontract or vendor, and creating QuickBooks bills or vendors — so you can build your own Zaps. It is not a packaged two-way sync; you design and maintain the field mapping.
Why doesn’t the Procore QuickBooks Online connector sync commitments?
Procore’s documentation lists commitments (subcontracts and purchase orders) among the records the QuickBooks Online connector does not sync. Teams that need committed cost in QuickBooks Online use a marketplace connector, middleware, or keep committed cost reporting in Procore.
Is there an Aequo Build Procore integration?
Not yet. A Procore integration for Aequo Build is in development and not available today. Aequo Build’s live accounting integration is QuickBooks Online.
Run subcontractor invoices, pay apps and retainage in one place
Aequo Build is construction accounts payable for contractors on QuickBooks Online: invoice capture, approvals, lien-waiver payment holds, invoice-linked retainage and an AIA-style billing register.
Related guides and tools
Sources
Checked on October 21, 2026. Vendor capabilities and prices change; confirm current details with each vendor.
- Procore Support — QuickBooks Online integration (about) — mapping, not-synced records, supported editions, one company per site
- Procore Support — QuickBooks Online: things to know — projects created in QBO first; negative sub invoices do not sync; accounting approver; daily job-cost sync
- Procore Support — About the QuickBooks Desktop connector — mapping, supported versions, Web Connector
- Procore Support — Supported ERP integrations
- Zapier — Procore + QuickBooks Online integrations — triggers and actions listed for each app
- Interfy — OneCore QuickBooks Online integration for Procore — vendor’s own description of what it syncs
- Agave — Procore and QuickBooks Desktop sync — vendor’s own mapping
- Agave — QuickBooks Online
- Procore App Marketplace — Procore-built QuickBooks Online connector
- Procore App Marketplace — Interfy OneCore QuickBooks Online connector
- Procore App Marketplace — 0link QuickBooks Online connector
- Intuit QuickBooks Support — Set up and create projects in QuickBooks Online — Projects available on Plus, Advanced and Intuit Enterprise Suite