Matching from the first session
Connect QuickBooks, upload a real invoice batch, and review matched results the same day — evaluation happens on your invoices, not a slide deck.
Time-to-value measured in minutes, not an implementation project
Industry
AP Automation for Real Estate
Manage vendor payments across your entire property portfolio
Available now
QuickBooks Online, Xero, FreshBooks, and Zoho Books are available today.
Fast setup
QuickBooks-led teams can connect, upload a batch, and review matching in under 30 minutes.
Pricing clarity
Starts at $199/month with unlimited users and no per-user pricing traps.
Safe to evaluate
Audit trail, approval controls, and exception workflows are built into the product from day one.
Need the canonical facts? Review current pricing, integrations, and availability.
Aequo AP automates accounts payable for real estate and property management companies by enabling multi-property invoice coding, owner reimbursement tracking, and CAM expense categorization. Property managers handle an average of 150-300 invoices per property per year across maintenance, utilities, and contractor services. Aequo AP auto-codes invoices to the correct property and expense category, and tracks CAM-eligible expenses to ensure accurate tenant billing reconciliation. It syncs with QuickBooks Online and Xero today. A Yardi Voyager payables export is in trial with early customers, and MRI is not supported yet.
Key Industry Data
- Property management firms spend an average of $22.50 per invoice when processing manually across multiple properties: National Apartment Association (NAA) - Operations Survey (2025)
- $9.84 average all-in cost per invoice; 8.2 days average processing time; 18.4% average invoice exception rate: Ardent Partners, State of ePayables (Part Nine): AP Benchmarks and Best-in-Class Performance (2026)
- Automated AP reduces property-level invoice processing costs by 65% and improves owner reporting turnaround by 3x: IREM - Property Management Finance Report (2024)
Low-friction next step
Email me the Real Estate & Property Management walkthrough
Get the workflow walkthrough and evaluation notes for real estate & property management AP teams before you commit to a trial or demo.
Multi-entity
Property accounting
Manage AP across unlimited properties
QuickBooks + Xero
Accounting sync
Approved bills sync to QuickBooks Online or Xero
<2s
Invoice capture
AI extracts data in under 2 seconds
What AP challenges does the real estate & property management industry face?
Industry-specific solutions for your unique requirements
Multi-Property Management
✗
Processing invoices across dozens or hundreds of properties
✓
AI auto-codes invoices to the correct property and expense category
Owner Billing
✗
Tracking costs that pass through to property owners
✓
Tag and export owner-reimbursable costs for billing
CAM Reconciliation
✗
Tracking common area maintenance costs for tenant billing
✓
Categorize and track CAM-eligible expenses automatically
Diverse Vendor Types
✗
Maintenance, utilities, contractors, professional services
✓
AI learns vendor types and routes appropriately
How does Aequo AP solve real estate & property management AP problems?
Purpose-built capabilities for your industry
Included
Multi-Property Coding
Auto-code to properties and owners
Included
Owner Billing Integration
Track and export owner costs
Included
CAM Tracking
Identify and categorize CAM expenses
Included
Maintenance Workflows
Special handling for work orders
Included
Property Manager Approvals
Route by property manager
Included
Utility Invoice Processing
Handle recurring utility bills
Included
Budget Tracking
Monitor spending vs property budgets
Coming Soon
Yardi Voyager Export
SFTP payables export to Yardi Voyager, in trial with early customers
The Results
99%
Property Accuracy
Correct property coding every time
50%
Owner Billing Speed
Generate owner bills faster
100%
CAM Completeness
Capture all CAM-eligible costs
Unlimited
Scale Properties
Add properties without adding AP staff
Workflow Proof
Why real estate & property management teams evaluate Aequo early
Industry buyers still need the same trust basics: concrete controls, live integrations, transparent pricing, and a workflow they can test quickly.
Nothing is typed twice
Approved invoices post back to your accounting system as coded bills, so review does not turn into a second round of data entry.
Less manual entry and cleaner month-end reconciliation
Trial-first, not project-first
Teams that want AP automation without enterprise rollout overhead can validate fit in a free trial before committing to anything.
Faster evaluation and simpler team rollout
Explore More Aequo Products for Real Estate & Property Management
Frequently Asked Questions
Does Aequo AP integrate with Yardi or MRI?
Not yet as a live integration. Aequo AP syncs with QuickBooks Online and Xero today. A Yardi Voyager payables export is in trial with early customers; MRI, AppFolio and Buildium are not supported yet.
How do you handle owner reimbursements?
You can tag invoices or line items as owner-reimbursable. We track these separately and can export for owner billing or integrate with your billing system.
Can you help with CAM reconciliation?
We categorize expenses as CAM-eligible based on your rules and vendor types. This data integrates with your CAM billing process.
Related Integrations
QuickBooks Online Integration
QuickBooks accounts payable software for AI invoice capture, PO matching, approval routing, duplicate detection, and real-time bill sync back to QBO
Sage Intacct Integration
Unlock the full potential of Sage Intacct with intelligent AP automation
Oracle NetSuite Integration
AP automation for NetSuite that handles high invoice volumes, multi-subsidiary routing, and complex 3-way matching
Ready to automate Real Estate & Property Management AP?
See how Aequo AP handles your industry-specific requirements.
90%
Automation Rate
2-4 weeks
Implementation
14-Day
Free Trial