AIA Billing Software Compared (2026): G702/G703 Pay App Tools

AIA billing and pay app software at a glance

Pay-app portals (GCPay, Textura, Procore Pay, Built) are strongest at collecting subcontractor billings and waivers; subcontractor tools (Siteline, Knowify) at producing billings; Aequo Build at the GC’s QuickBooks-side AP plus owner pay applications.

Tool	Built for	Pay applications / SOV	QuickBooks	Published pricing
Procore (Invoicing and Procore Pay)	Procore Pay is designed for general contractors and owner-builders; subcontractors (payees) use free Procore accounts	Owner and subcontractor invoices against schedules of values by billing period; subcontractors can add a detailed Subcontractor SOV; the legacy owner-invoice export generates an “Application and Certificate for Payment” PDF	Procore-built QuickBooks Online connector (Plus, Advanced, Intuit Enterprise Suite) syncs projects, vendors, direct costs and subcontractor invoices as bills; does not sync commitments, prime contracts or budgets. Separate QuickBooks Desktop connector syncs commitments as purchase orders and subcontractor invoices as bills	Not published (annual fee based on annual construction volume). Procore Pay publishes a subcontractor platform fee of 0.2% of commitment value, capped at $4,000 per commitment, under its default “SC pays” model
Siteline	Subcontractors and trade contractors billing general contractors (the receivables side)	Digitized versions of each GC’s own pay app and lien waiver forms; approved change orders added to the SOV	Lists QuickBooks Enterprise Contractor; QuickBooks Online not listed	Not published (custom quote by usage, billing volume and integrations; unlimited users)
GCPay	General contractors in commercial, vertical and multifamily construction; subcontractors submit through it	Subcontractor pay applications against a schedule of values; GCPay’s Sage Intacct marketplace listing states AIA-style owner billing is available	Not listed among GCPay integrations	Not published (custom, based on annual subcontracted volume, projects and subcontractors); subcontractors do not pay to use the software; e-payment and waiver exchange fee of $15 per payment, which the GC can absorb
Oracle Textura Payment Management	General contractors and owners; subcontractors join by invitation	Subcontractors bill by schedule-of-values line, including stored materials and retention	Not listed among Oracle’s stated ERP integrations	GC pricing not published; Oracle’s store lists subcontractor fees of 0.22% of contract value and a flat $100 for lower-tier subcontractors and suppliers
Built Technologies	Lenders and owners for draws; payment management for general contractors and owners	Collects G702/G703-styled progress bills or one-time invoices from subcontractors and suppliers; vendors can bill only the remaining contract amount including approved change orders	Lists QuickBooks Online and QuickBooks Desktop	Not published
Knowify	Trade and specialty contractors	AIA billing on all tiers: automated schedules of values, retainage tracking and change order reconciliation	QuickBooks Online on all tiers; QuickBooks Desktop on Enterprise	Published tiers starting at $99/month (Core, one user); Enterprise by quote
Aequo Build	General and specialty contractors (the paying side of subcontractor and supplier invoices)	AIA billing register: creates owner pay applications from the job’s schedule of values, with approved change orders, previous certificates and retainage, and generates a G702/G703-style PDF	QuickBooks Online: imports vendors, bills and purchase orders and pushes approved bills back	$599/month, published

Vendor pages checked 2026-10-21. Capabilities and prices change; confirm with each vendor.

Tool	Lien waivers	Retainage	Approval / AP automation
Procore (Invoicing and Procore Pay)	Procore Pay centralizes lien waivers and payment holds; unconditional waivers are released only after payment completes	Set and release retainage on subcontractor invoices; retainage syncs to QuickBooks as a separate line item	Invoice approval workflows with conditional thresholds; overbilling prevention. OCR and three-way matching not stated
Siteline	Create, submit and track primary and vendor lien waivers; lien rights management add-on	Lists uncollected retention among the problems it addresses; detail not stated	Not an AP tool — it is used to bill GCs, including submitting into GC portals
GCPay	Waivers generated from pay app data; payment-exchange waivers held until payment clears; digital notary	Retainage, retainage release and partial release billing	Configurable pay app approval routing; can block payment to non-compliant subs; batch e-payments. OCR and three-way matching not stated
Oracle Textura Payment Management	Waivers signed when invoicing, released after disbursement; sub-tier waivers; lien-waiver payment holds; e-notarization	Line-level or contract-level retention, with retention billing	PM review and approval, compliance holds, electronic disbursement. OCR and three-way matching not stated
Built Technologies	Primary and lower-tier waivers, state statutory templates, waivers generated from payables, payment exchanged for signed waivers	Not stated on vendor site	Sequential and parallel approval workflows; ACH payments. OCR and three-way matching not stated
Knowify	Not stated on vendor site	Retainage tracking as part of AIA billing	Two-way sync of bills and expenses with QuickBooks; bill approval workflow and OCR not stated
Aequo Build	Explicit waiver requirements that hold payment until satisfied, with audited overrides; e-signature waiver requests	Calculated from the subcontract’s retention percentage when an invoice is approved, linked to that invoice, with release schedules	AI invoice capture, job and cost-code coding, three-way PO matching, approval routing, audit trail

How to choose AIA billing software

Decide first whether you are sending pay applications, receiving them, or both — then check the accounting system, who pays the fees, and how lien waivers are exchanged.

Which side of the payment? Subcontractors need a billing (receivables) tool; GCs need to receive, approve and pay sub billings, and also bill owners.
Your accounting system. Several GC portals list Sage, Viewpoint and CMiC but not QuickBooks. If you run QuickBooks Online, confirm a supported, current connector — not just a CSV export.
Who pays. GCPay, Procore Pay and Textura publish fees that can fall on subcontractors; some subs price that into their bids.
Waiver exchange. Check whether unconditional waivers are released only after payment clears and whether payment is actually blocked when a waiver is missing.
Retainage. Look for per-line or per-contract rates, step-down schedules and a clean release workflow tied to the original invoices.
Form requirements. If your contract requires the official AIA G702/G703, confirm the vendor can provide it or that the owner accepts a G702/G703-style equivalent.

Procore (Invoicing and Procore Pay)

Construction management platform; Invoicing generates owner and subcontractor invoices, and Procore Pay handles payments and lien waiver exchange. Built for: procore Pay is designed for general contractors and owner-builders; subcontractors (payees) use free Procore accounts.

Pay apps / SOV: Owner and subcontractor invoices against schedules of values by billing period; subcontractors can add a detailed Subcontractor SOV; the legacy owner-invoice export generates an “Application and Certificate for Payment” PDF
Lien waivers: Procore Pay centralizes lien waivers and payment holds; unconditional waivers are released only after payment completes
Retainage: Set and release retainage on subcontractor invoices; retainage syncs to QuickBooks as a separate line item
QuickBooks: Procore-built QuickBooks Online connector (Plus, Advanced, Intuit Enterprise Suite) syncs projects, vendors, direct costs and subcontractor invoices as bills; does not sync commitments, prime contracts or budgets. Separate QuickBooks Desktop connector syncs commitments as purchase orders and subcontractor invoices as bills
Other integrations: Procore lists connectors for Sage 100 Contractor, Sage 300 CRE, Sage Intacct, Acumatica, NetSuite, CMiC, Xero, Yardi, MRI, Trimble Spectrum and Vista, Workday
Pricing: Not published (annual fee based on annual construction volume). Procore Pay publishes a subcontractor platform fee of 0.2% of commitment value, capped at $4,000 per commitment, under its default “SC pays” model

Siteline

Construction billing software for subcontractors. Built for: subcontractors and trade contractors billing general contractors (the receivables side).

Pay apps / SOV: Digitized versions of each GC’s own pay app and lien waiver forms; approved change orders added to the SOV
Lien waivers: Create, submit and track primary and vendor lien waivers; lien rights management add-on
Retainage: Lists uncollected retention among the problems it addresses; detail not stated
QuickBooks: Lists QuickBooks Enterprise Contractor; QuickBooks Online not listed
Other integrations: Sage 300 CRE, Sage 100 Contractor, Viewpoint Spectrum, Foundation, CMiC, ComputerEase, Sage Intacct, Acumatica, NetSuite; Oracle Textura as a GC portal
Pricing: Not published (custom quote by usage, billing volume and integrations; unlimited users)

GCPay

Automates the payment application process between general contractors and subcontractors. Built for: general contractors in commercial, vertical and multifamily construction; subcontractors submit through it.

Pay apps / SOV: Subcontractor pay applications against a schedule of values; GCPay’s Sage Intacct marketplace listing states AIA-style owner billing is available
Lien waivers: Waivers generated from pay app data; payment-exchange waivers held until payment clears; digital notary
Retainage: Retainage, retainage release and partial release billing
QuickBooks: Not listed among GCPay integrations
Other integrations: Sage 300 CRE, Sage 100 Contractor, Sage Intacct Construction, Viewpoint Vista, CMiC, Acumatica
Pricing: Not published (custom, based on annual subcontracted volume, projects and subcontractors); subcontractors do not pay to use the software; e-payment and waiver exchange fee of $15 per payment, which the GC can absorb

Oracle Textura Payment Management

Automates construction payment management for owners, GCs and subcontractors. Built for: general contractors and owners; subcontractors join by invitation.

Pay apps / SOV: Subcontractors bill by schedule-of-values line, including stored materials and retention
Lien waivers: Waivers signed when invoicing, released after disbursement; sub-tier waivers; lien-waiver payment holds; e-notarization
Retainage: Line-level or contract-level retention, with retention billing
QuickBooks: Not listed among Oracle’s stated ERP integrations
Other integrations: Oracle Fusion Cloud ERP, NetSuite, JD Edwards, CMiC, Sage, Viewpoint, Yardi, Acumatica
Pricing: GC pricing not published; Oracle’s store lists subcontractor fees of 0.22% of contract value and a flat $100 for lower-tier subcontractors and suppliers

Built Technologies

Real estate and construction finance platform (construction lending, draw and payment management). Built for: lenders and owners for draws; payment management for general contractors and owners.

Pay apps / SOV: Collects G702/G703-styled progress bills or one-time invoices from subcontractors and suppliers; vendors can bill only the remaining contract amount including approved change orders
Lien waivers: Primary and lower-tier waivers, state statutory templates, waivers generated from payables, payment exchanged for signed waivers
Retainage: Not stated on vendor site
QuickBooks: Lists QuickBooks Online and QuickBooks Desktop
Other integrations: Xero, Sage 100, Sage 300, DocuSign, Plaid
Pricing: Not published

Knowify

Project and service management software for the trades. Built for: trade and specialty contractors.

Pay apps / SOV: AIA billing on all tiers: automated schedules of values, retainage tracking and change order reconciliation
Lien waivers: Not stated on vendor site
Retainage: Retainage tracking as part of AIA billing
QuickBooks: QuickBooks Online on all tiers; QuickBooks Desktop on Enterprise
Other integrations: QuickBooks Time, Payroll and Payments; CompanyCam; Zapier
Pricing: Published tiers starting at $99/month (Core, one user); Enterprise by quote

Aequo Build

Aequo Build is construction accounts payable for contractors on QuickBooks Online, with an AIA billing register for owner pay applications.

Pay apps / SOV: AIA billing register: creates owner pay applications from the job’s schedule of values, with approved change orders, previous certificates and retainage, and generates a G702/G703-style PDF
Lien waivers: Explicit waiver requirements that hold payment until satisfied, with audited overrides; e-signature waiver requests
Retainage: Calculated from the subcontract’s retention percentage when an invoice is approved, linked to that invoice, with release schedules
AP automation: AI invoice capture, job and cost-code coding, three-way PO matching, approval routing, audit trail
QuickBooks: QuickBooks Online: imports vendors, bills and purchase orders and pushes approved bills back
Procore: Procore integration in development; not available today
Pricing: $599/month

See also: Aequo Build vs GCPay, vs Built and vs Vergo.

Frequently asked questions

What is the best AIA billing software for subcontractors?

Subcontractors billing general contractors usually need a receivables tool that fills each GC’s pay app and waiver forms and submits into GC portals; Siteline is built for that, and Knowify includes AIA billing for trade contractors on QuickBooks. If your GC requires its own portal (Procore Pay, GCPay or Textura), you bill there regardless.

What is the best AIA billing software for general contractors?

It depends on which side you are solving. To collect subcontractor pay apps and exchange lien waivers, GCs use portals such as Procore Invoicing and Pay, GCPay, Textura or Built. To bill owners and run subcontractor invoices through approval, retainage and QuickBooks, Aequo Build combines an AIA billing register with construction AP.

Can QuickBooks do AIA billing?

QuickBooks Online supports progress invoicing from an estimate. Intuit describes phase-based, AIA-style invoicing for QuickBooks Online Advanced with its Construction add-on. Many contractors still use a dedicated tool to produce G702/G703-style pay applications and post the result to QuickBooks.

Do AIA billing tools produce the official AIA G702 and G703 forms?

Most produce G702/G703-style applications or the GC’s own forms. The AIA documents are copyrighted and licensed by AIA Contract Documents, so check whether your contract requires the official form and whether a vendor is licensed to reproduce it.

How much does AIA billing software cost?

Most vendors in this category do not publish prices. Of those compared here, Knowify publishes tiers from $99/month and Aequo Build is $599/month. GCPay, Procore Pay and Oracle Textura publish fees charged per payment or to subcontractors; see the table for details.

Run subcontractor invoices, pay apps and retainage in one place

Aequo Build is construction accounts payable for contractors on QuickBooks Online: invoice capture, approvals, lien-waiver payment holds, invoice-linked retainage and an AIA-style billing register.

Start an Aequo Build trial Book a construction walkthrough

Sources

Checked on October 21, 2026. Vendor capabilities and prices change; confirm current details with each vendor.