How much does AP automation software cost? What 21 vendors publish
We read the pricing and product pages of 21 accounts payable automation vendors and recorded what each one publishes: price, free trial, where PO matching sits, and whether QuickBooks and Xero are named. Every row links to the vendor page it came from.
Most AP automation software does not publish its price. In an analysis of 21 AP vendors' own pricing and product pages, read between 30 October 2026 and 5 November 2026, 9 publish no prices, 5 publish only a starting price with the rest set by unpublished fees or tiers, and 6 publish list prices for their plans. The vendors that publish list prices are mostly capture or bill-pay tools: none of the 11 vendors that list purchase-order matching without naming an add-on publishes a full price, and only 2 publish a list price for a plan that includes PO matching (BILL Corporate, $89 per user a month (2-way matching; 3-way is on the custom-priced Enterprise plan); Lightyear Standard, $319 a month for 250 credits (3-way matching)). 10 of the 21 mention no free trial or free plan. QuickBooks and Xero are both named by 10 vendors, and 4 name neither.
Key Industry Data
- Stampli, quote only: Stampli pricing (2026)
- BILL, list prices published: BILL pricing (2026)
- Tipalti, starting price only: Tipalti pricing (2026)
- AvidXchange, quote only: AvidXchange FAQ (2026)
- ApprovalMax, not shown in page text: ApprovalMax for QuickBooks Online pricing (2026)
- Dext, list prices published: Dext business pricing (US) (2026)
- Hubdoc, list prices published: Hubdoc pricing (2026)
- Ramp, starting price only: Ramp pricing (2026)
- Melio, list prices published: Melio pricing (2026)
- QuickBooks Bill Pay, list prices published: QuickBooks Bill Pay (2026)
- Medius, quote only: Medius pricing (2026)
- Yooz, quote only: Yooz pricing (US) (2026)
- Coupa, quote only: Coupa, AP automation (2026)
- Rillion, quote only: Rillion pricing (2026)
- Payhawk, starting price only: Payhawk pricing and plans (US) (2026)
- Lightyear, list prices published: Lightyear pricing (US) (2026)
- Vic.ai, quote only: Vic.ai pricing link (2026)
- Ottimate, quote only: Ottimate home page (2026)
- Rossum, starting price only: Rossum pricing (2026)
- Nanonets, starting price only: Nanonets pricing (2026)
- Basware, quote only: Basware pricing (2026)
"How much does AP automation cost?" is hard to answer because most vendors will not say. This report records what 21 accounts payable automation vendors publish on their own pricing and product pages: whether they show a price, whether you can try the product before a sales call, which plan includes purchase-order matching, and whether QuickBooks and Xero are named among their integrations. It covers AP suites, spend platforms with bill pay, capture tools and approval add-ons, because buyers compare across all of them. Use the table to see which vendors you can price yourself and which need a quote, then work out your own cost with the ROI and cost-per-invoice calculators linked below.
Key findings: AP automation pricing in 2026
9 of 21 AP automation vendors publish no prices, and 5 more publish only a starting price.
None of the 11 vendors that list PO matching as standard publish a full price; you will need a quote to price 3-way matching from most of the market.
Only 2 vendors publish a list price for a plan with PO matching: BILL Corporate, $89 per user a month (2-way matching; 3-way is on the custom-priced Enterprise plan); Lightyear Standard, $319 a month for 250 credits (3-way matching).
The 6 vendors with list prices are mostly capture or bill-pay tools, and 4 of the 21 do not mention PO matching at all.
10 of 21 vendors mention no free trial or free plan, including 8 of the 9 quote-only vendors.
4 vendors name neither QuickBooks nor Xero; check ledger support before you book a demo.
How AP vendors publish price
Most of the 21 vendors either publish nothing or a starting price that leaves the real cost to a quote.
Quote only, no prices published
Pricing pages are a quote or demo request. Includes Stampli, AvidXchange, Medius, Coupa, Basware and Vic.ai.
Source: Aequo analysis of 21 AP vendors’ own pricing and product pages (2026)
Starting price only
A from-price is shown, but per-invoice or per-payment fees, platform fees or higher tiers are not priced. Tipalti, for example, starts at $99 a month plus transaction fees it does not publish.
Source: Aequo analysis of 21 AP vendors’ own pricing and product pages (2026)
List prices published
Mostly capture, bill-pay and payment tools (Dext, Hubdoc, Melio, QuickBooks Bill Pay), plus BILL and Lightyear.
Source: Aequo analysis of 21 AP vendors’ own pricing and product pages (2026)
Purchase-order matching and price
The vendors that include PO matching as standard are the ones that do not publish a full price.
List PO matching without naming a tier or add-on
Of these, 0 publish full list prices; the rest are quote-only or starting-price vendors.
Source: Aequo analysis of 21 AP vendors’ own pricing and product pages (2026)
PO matching in a higher tier, add-on or separate module
For example, BILL lists 3-way matching on its custom-priced Enterprise plan, and Ramp, Payhawk and Rillion sell it as an add-on or module.
Source: Aequo analysis of 21 AP vendors’ own pricing and product pages (2026)
List price published for a plan with PO matching
BILL Corporate, $89 per user a month (2-way matching; 3-way is on the custom-priced Enterprise plan); Lightyear Standard, $319 a month for 250 credits (3-way matching)
Source: Aequo analysis of 21 AP vendors’ own pricing and product pages (2026)
PO matching not mentioned
Capture and bill-pay tools: Dext, Hubdoc, Melio and QuickBooks Bill Pay.
Source: Aequo analysis of 21 AP vendors’ own pricing and product pages (2026)
Trying before you buy
Half the market mentions no way to use the product before a sales conversation.
Free trial stated
Trials run from 14 to 30 days where a length is given; Nanonets offers free credit instead.
Source: Aequo analysis of 21 AP vendors’ own pricing and product pages (2026)
Free plan
Ramp, Melio and QuickBooks Bill Pay (included with QuickBooks Online).
Source: Aequo analysis of 21 AP vendors’ own pricing and product pages (2026)
No trial or free plan mentioned
Including 8 of the 9 quote-only vendors, so for most of them the first step is a sales call.
Source: Aequo analysis of 21 AP vendors’ own pricing and product pages (2026)
QuickBooks and Xero coverage
Enterprise-focused AP suites often do not name the two most common small-business ledgers.
Name both QuickBooks and Xero
Includes BILL, Tipalti, Ramp, Melio, ApprovalMax, Dext and Hubdoc.
Source: Aequo analysis of 21 AP vendors’ own pricing and product pages (2026)
Name QuickBooks but not Xero
Includes Stampli, AvidXchange and Yooz.
Source: Aequo analysis of 21 AP vendors’ own pricing and product pages (2026)
Name neither
Medius, Rillion, Vic.ai and Basware list SAP, Oracle, Microsoft and other mid-market and enterprise ERPs instead.
Source: Aequo analysis of 21 AP vendors’ own pricing and product pages (2026)
All 21 vendors
How each vendor was classified, with a link to the pricing or product page it came from.
| Vendor | Type | Price | Free trial | PO matching | QuickBooks / Xero | Source |
|---|---|---|---|---|---|---|
| Stampli | AP automation suite | Quote only | None mentioned | Included on every plan | QuickBooks only | Stampli pricing |
| BILL | Bill pay and AP platform | List prices published | Free trial | Higher tier or add-on | Both named | BILL pricing |
| Tipalti | Global payables platform | Starting price only | None mentioned | Listed; plan not stated | Both named | Tipalti pricing |
| AvidXchange | AP automation and payments | Quote only | None mentioned | Listed; plan not stated | QuickBooks only | AvidXchange FAQ |
| ApprovalMax | Approval workflow add-on | Not shown in page text | Free trial | Higher tier or add-on | Both named | ApprovalMax for QuickBooks Online pricing |
| Dext | Document capture and bookkeeping | List prices published | Free trial | Not mentioned | Both named | Dext business pricing (US) |
| Hubdoc | Document capture | List prices published | Free trial | Not mentioned | Both named | Hubdoc pricing |
| Ramp | Spend management with bill pay | Starting price only | Free plan | Higher tier or add-on | Both named | Ramp pricing |
| Melio | Vendor payments | List prices published | Free plan | Not mentioned | Both named | Melio pricing |
| QuickBooks Bill Pay | Bill pay inside QuickBooks Online | List prices published | Free plan | Not mentioned | QuickBooks only | QuickBooks Bill Pay |
| Medius | AP automation suite | Quote only | None mentioned | Included on every plan | Neither named | Medius pricing |
| Yooz | AP and procure-to-pay suite | Quote only | Free trial | Listed; plan not stated | QuickBooks only | Yooz pricing (US) |
| Coupa | Business spend management suite | Quote only | None mentioned | Listed; plan not stated | Both named | Coupa, AP automation |
| Rillion | AP automation | Quote only | None mentioned | Higher tier or add-on | Neither named | Rillion pricing |
| Payhawk | Spend management with AP and procure-to-pay modules | Starting price only | None mentioned | Higher tier or add-on | Both named | Payhawk pricing and plans (US) |
| Lightyear | AP automation and purchase orders | List prices published | Free trial | Higher tier or add-on | Both named | Lightyear pricing (US) |
| Vic.ai | AI-first AP suite | Quote only | None mentioned | Listed; plan not stated | Neither named | Vic.ai pricing link |
| Ottimate | AP automation for multi-location businesses | Quote only | None mentioned | Listed; plan not stated | QuickBooks only | Ottimate home page |
| Rossum | Document extraction platform with AP add-ons | Starting price only | Free trial | Listed; plan not stated | QuickBooks only | Rossum pricing |
| Nanonets | Document extraction and workflow platform | Starting price only | Free trial | Listed; plan not stated | QuickBooks only | Nanonets pricing |
| Basware | AP automation and e-invoicing network | Quote only | None mentioned | Listed; plan not stated | Neither named | Basware pricing |
Read between 30 October 2026 and 5 November 2026. "Not mentioned" means the vendor's page did not say. Aequo AP is not included in the counts.
What the vendors that publish prices charge
The published prices, as each vendor states them.
| Vendor | Published pricing | Source |
|---|---|---|
| BILL | $49 (Essentials), $65 (Team) or $89 (Corporate) per user a month; Enterprise custom; ACH $0.59, check $1.99 | BILL pricing |
| Tipalti | AP plans from $99 a month plus per-invoice and per-payment fees (rates not published); unlimited users | Tipalti pricing |
| Dext | From $25.21 a month billed annually ($302.50 a year) for 250 documents and 5 users; line item extraction from $20.50 a month | Dext business pricing (US) |
| Hubdoc | $12 a month on its own, after a 30-day free trial | Hubdoc pricing |
| Ramp | Free $0; Plus $15 per user a month plus a platform fee based on team size; Enterprise quoted | Ramp pricing |
| Melio | Go free (1 user); Core $25, Boost $55, Unlimited $80 a month; Platinum custom; ACH $0.50 beyond the plan allowance, card 2.9% | Melio pricing |
| QuickBooks Bill Pay | Bill Pay included with QuickBooks Online ($0); Premium $15 and Elite $45 a month; Elite included with QuickBooks Online Advanced; standard ACH free, checks $1.50 | QuickBooks Bill Pay |
| Payhawk | Accounts Payable module from $349 a month (US); other modules priced separately | Payhawk pricing and plans (US) |
| Lightyear | Essentials $199 a month for 125 credits; Standard $319 for 250 credits; Professional custom (US) | Lightyear pricing (US) |
| Rossum | Starter from $18,000 a year; Business, Enterprise and Ultimate by quote | Rossum pricing |
| Nanonets | Metered per block run ($0.02, $0.10 or $0.30); Starter $100 a month for 100 credits; Growth and Enterprise by quote | Nanonets pricing |
Payment, card and add-on fees are as published; where a vendor says fees apply but does not publish them, the table says so.
Methodology
We read each vendor's own pricing, product and integration pages between 30 October 2026 and 5 November 2026 and recorded what the page says, not what a sales team might offer. Each vendor is classified on four questions. Price: "list prices published" means prices are shown for the plans that cover its AP product (a custom-priced top tier is allowed); "starting price only" means a from-price is shown but the full cost depends on fees or tiers that are not published; "quote only" means no price is shown. ApprovalMax is counted separately because its plan prices did not appear in the page text we read. Free trial: a stated trial, a free plan, or none mentioned. PO matching: included on every plan, listed without saying which plan, named as a higher tier, add-on or separate module, or not mentioned. QuickBooks and Xero: whether each is named on the vendor's integration or pricing pages. "Not mentioned" means the page did not say, not that the feature or offer does not exist. Aequo AP is our product, so it is left out of every count; for reference, it publishes Starter at $199, Growth at $699 and Scale at $1,999 a month with 3-way matching on every plan and a 14-day free trial. Vendor pages change; each row links to the page we read so you can check it.
Last updated:
Frequently Asked Questions
How much does AP automation software cost?
Among vendors that publish prices, bill-pay tools start at $25 a month (Melio Core) or $49 to $89 per user a month (BILL), capture tools at $12 to about $25 a month (Hubdoc, Dext), and AP platforms from $199 a month (Lightyear Essentials, with purchase orders) to $349 a month for Payhawk's AP module, before add-ons. Most full AP suites with 3-way matching do not publish a price: 9 of the 21 vendors we checked are quote only. Aequo AP publishes $199, $699 and $1,999 a month with unlimited users.
Which AP automation vendors publish their prices?
Of the 21 vendors we checked, 6 publish list prices (BILL, Dext, Hubdoc, Melio, QuickBooks Bill Pay and Lightyear) and 5 publish a starting price only (Tipalti, Ramp, Payhawk, Rossum and Nanonets). The other 9 are quote only, and ApprovalMax's prices did not appear in the page text we read.
Is 3-way matching included in AP automation pricing?
Often not in a published price. 6 of 21 vendors put PO matching in a higher tier, add-on or separate module, and none of the 11 that list it as standard publish a full price. Ask whether 3-way matching, goods receipts and the ERP connector you need are in the quoted plan.
Which AP automation software has a free trial?
8 of the 21 vendors state a free trial (including BILL, Dext, Hubdoc, Yooz, Lightyear and Rossum) and 3 have a free plan (Ramp, Melio and QuickBooks Bill Pay). 10 mention neither. Aequo AP has a 14-day free trial.
How should I compare AP automation pricing?
Price your own volume, not the headline. Check whether the vendor charges per user (approvers count), per invoice or payment, or a flat plan; which tier includes PO matching and your ERP connector; and what payment fees apply. Then compare the monthly total at your invoice count and number of approvers.
Calculators, guides and training
- Compare AP automation softwareAll 21 vendors side by side, with head-to-head pages.
- AP automation ROI calculatorWork out payback at your invoice volume.
- Cost per invoice calculatorYour all-in cost to process one invoice.
- Cost to process an invoiceArdent Partners and APQC benchmarks.
- AP software buyer’s checklistWhat to check beyond price.
See these benchmarks in action
Start a free trial and see how Aequo AP compares to industry averages for your invoice volume.